First Aid Policy

Date created – 20/10/20
Date reviewed – 24/11/20 review date by governors – 29/09/2021
Next review date - September 2022

1 Aims

  1. All staff will read and be aware of this policy, know who to contact in the event of any illness, accident or injury, and ensure that this policy is followed.
  2. Staff will always use their best endeavours to secure the welfare of pupils. 
  3. Anyone on our Academy premises is expected to take reasonable care for their own and other’s safety.
  4. The aims of this policy are to:
    • Ensure that our Academy has adequate, safe and effective first aid provision for every pupil, member of staff and visitor to be well looked after in the event of any illness, accident or injury, no matter how major or minor.
    • Ensure that staff and pupils are aware of the procedures in the event of any illness, accident or injury.
    • Ensure that medicines are only administered at our Academy when express permission has been granted for this. 
  1. Nothing in this policy will affect the ability of any person to contact the emergency   services in the event of a medical emergency. For the avoidance of doubt, staff should dial 999 in the event of a medical emergency before implementing the terms of this policy and make clear arrangements for liaison with ambulance services on our Academy site.

2 Legislation and guidance

This policy has due regard to legislation and statutory guidance, including, but not limited to, the following:

3 Roles and responsibilities 

3.1 First Aiders

Our Academy’s first aiders are responsible for: 

  • Taking charge when someone is injured or becomes ill, administering immediate first aid to pupils, staff or visitors and to ensure an ambulance or other professional help is called, when necessary
  • Ensuring there is an adequate supply of medical materials in first aid kits, and replenishing the contents of these kits 
  • Ensure that their first aid certificates are kept up to date
  • Acting as first responders to any incidents; they will assess the situation where there is an injured or ill person, and provide immediate and appropriate treatment 
  • Sending pupils home to recover, where necessary 
  • Filling in an accident report on the same day, or as soon as is reasonably practicable, after an incident 
  • Keeping their contact details up to date


3.3 Our Academy Trust Board
The governing board has ultimate responsibility for health and safety matters in our Academy, but delegates operational matters and day-today tasks to the Headteacher and staff members.

3.3 The Headteacher
The Headteacher is responsible for the implementation of this policy, including: 

  • Ensuring that an appropriate number of trained first aid personnel are always present in our Academy   
  • Ensuring that first aiders have an appropriate qualification, keep training up to date and remain competent to perform their role 
  • Ensuring all staff are aware of first aid procedures 
  • Ensuring appropriate risk assessments are completed and appropriate measures are put in place 
  • Undertaking, or ensuring that managers undertake, risk assessments, as appropriate, and that appropriate measures are put in place 
  • Ensuring that adequate space is available for catering to the medical needs of pupils 
  • Reporting specified incidents to the HSE when necessary (see section 6) 

3.4 Staff 

Academy staff are responsible for: 

  • Ensuring they follow first aid procedures 
  • Ensuring they know who the first aiders in our Academy are 
  • Informing HR or their line manager of any specific health conditions or first aid needs 

4 First aid procedures 

4.1 In-house procedures including Emergency procedures

In the event of an accident resulting in injury/emergency:

  • The closest member of staff present will assess the seriousness of the injury and seek the assistance of a qualified first aider, if appropriate, who will provide the required first aid treatment 
  • The first aider, if called, will assess the injury and decide if further assistance is needed from a colleague or the emergency services. They will remain on scene until help arrives 
  • The first aider will also decide whether the injured person should be moved or placed in a recovery position 
  • If the first aider judges that a pupil is too unwell to remain in our Academy, parents will be contacted and asked to collect their child. Upon their arrival, the first aider will recommend next steps to the parents 
  • If emergency services are called, parents will be contacted immediately to come to our Academy. The Headteacher/most senior member of SLT will be notified that the emergency services have been called.
  • The ​ First aider attending the incident​ will complete an accident report form on the same day or​ as soon as is reasonably practical after an incident resulting in an injury 

4.2 Automated external defibrillators (AEDs)

  • Our Academy has an AED on site and this is located in the reception area of the main office.
  • Where the use of the AED is required, individuals will follow the step-by-step instructions on the device

4.3 Off-site procedures 

When taking pupils off our Academy premises, staff will ensure they always have the following: 

  •  An Academy mobile phone 
  •  A portable first aid kit  
  •  Information about the specific medical needs of pupils 
  •  Parents’ contact details 

Risk assessments will be completed by the visit’s leader prior to any educational visit that necessitates taking pupils off Academy premises. 

5 Illnesses

  • When a pupil becomes ill during Academy hours, the parents will be contacted and asked to pick their child up as soon as possible.
  • A quiet area will be set aside for withdrawal and for pupils to rest while they wait for their parents to pick them up. Pupils will be monitored during this time.

6 Record-keeping and reporting 

6.1 First aid and accident record book 

  • An accident form will be completed by the relevant member of staff​ (not the injured person) on the same day or as soon​ as possible after an incident resulting in an injury. This needs to be entered on the RIVO system provided to us by Bradford Council.
  • As much detail as possible should be supplied when reporting an accident 
  • For students attending the medical room, a Medical Report Form is completed which includes student details, date, time, location and full details of the event. This information is then transferred onto SIMS as soon as possible, by the end of the day at the latest.

6.2 Reporting to the HSE 

Any accident which results in a reportable injury, disease, or dangerous occurrence as defined in the RIDDOR 2013 legislation (regulations 4, 5, 6 and 7) is reported to the Health & Safety Executive (HSE) by Bradford Council from the RIVO system entry.

Reportable injuries, diseases or dangerous occurrences include:  

  • Death 
  • Specified injuries, which are: 
    • Fractures, other than to fingers, thumbs and toes 
    • Amputations 
    • Any injury likely to lead to permanent loss of sight or reduction in sight
    • Any crush injury to the head or torso causing damage to the brain or internal organs 
    • Serious burns (including scalding) 
    • Any scalding requiring hospital treatment 
    • Any loss of consciousness caused by head injury or asphyxia
    • Any other injury arising from working in an enclosed space which leads to hypothermia or heat-induced illness, or requires resuscitation or admittance to hospital for more than 24 hours 
  • Injuries where an employee is away from work or unable to perform their normal work duties for more than 7 consecutive days (not including the day of the incident) 
  • Where an accident leads to someone being taken to hospital 
  • Near-miss events that do not result in an injury but could have done. Examples of near-miss events relevant to schools include, but are not limited to:  
    • The collapse or failure of load-bearing parts of lifts and lifting equipment
    • The accidental release of a biological agent likely to cause severe human illness 
    • The accidental release or escape of any substance that may cause a serious injury or damage to health 
    • An electrical short circuit or overload causing a fire or explosion

Information on how to make a RIDDOR report is available here:  

How to make a RIDDOR report, HSE http://www.hse.gov.uk/riddor/report.htm 

6.3 Notifying parents 

Our Academy will inform parents of any accident or injury sustained by a pupil, and any first aid treatment given, on the same day, or as soon as reasonably practicable.

6.4 Reporting to Ofsted and child protection agencies 

The Headteacher will notify Ofsted of any serious accident, illness or injury to, or death of, a pupil while in our Academy’s care. This will happen as soon as is reasonably practicable, and no later than 14 days after the incident.

The Headteacher or DSL ​will also notify Bradford Safeguarding team of any serious accident or injury to,  or the death of, a pupil while in our Academy’s care. 

7 Training 

All first aiders must have completed a training course and must hold a valid certificate of competence to show this. Our Academy will keep a register of all trained first aiders, what training they have received and the expiry date of the training, which will be kept up to date by the Operations team.

Staff are encouraged to renew their first aid training when it is no longer valid.  

8 Monitoring arrangements 

This policy will be reviewed every year. At every review, the policy will be approved by the governing body.

9 Links with other policies 

This First Aid Policy is linked to the  

  • Health and Safety Policy
  • Visits and Journeys Policy

This policy should be read in conjunction with the 

  • Supporting Students with Medical Needs Policy

Appendix 1 – First Aid Procedures During the Coronavirus (COVID-19) Pandemic

Statement of intent

Our Academy aims to act in accordance with the First Aid Policy set out above as much as possible; however, we understand that we must remain compliant with the relevant first aid legislation while our Academy observes social distancing and infection control guidelines. This appendix sets out what additional actions our Academy will take once phased reopening begins.

The information in this appendix is under constant review and kept updated to reflect any changes to national or local guidance.

  1. Enforcing new procedures
    1. Our Academy carries out a risk assessment which is used to help inform any changes to first aid provision, including the number of first aiders needed on site.
    2. Our Academy ensures that additional first aid procedures are communicated effectively to all pupils.
    3. Staff are informed about their legal responsibilities regarding first aid and the additional procedures in place. 
    4. Our Academy informs parents of any changes to provision outlined in this policy.
    5. Our Academy acknowledges that where conflicts between the relevant legislation and government guidance on managing the coronavirus pandemic arise, the legislation outlined in section 2 of this policy must be followed.
  1. Social distancing and infection control measures
    1. When administering first aid, the relevant staff are advised to:
      • Wash their hands before and after administering first aid, using soap and water or alcohol-based hand sanitiser.
      • Dispose of any waste in a suitable bin.
      • Ensure frequently touched surfaces and equipment have been cleaned and disinfected before use.
      • Keep at least two metres away from others, where practicable.
      • Interact side-by-side where administering first aid requires interaction within a two-metre range.
      • Minimise the duration of face-to-face contact where side-by-side interaction is not possible.
      • Limit the number of people administering first aid in each incident.
      • Ensure that all recipients of first aid are kept at least two metres apart from others, e.g. other recipients.
      • Ensure that first aid is administered in a designated location, where possible, to minimise the spread of infection and any cleaning requirements.
  1. First aiders
    1. Where a first aider must be sent home due to showing symptoms of coronavirus, our Academy ensures that the minimum number of first aiders on site is maintained and arranges cover where necessary.
    2. Where cover must be arranged, our Academy ensures that: 
      • Adequate cover is in place before the member of staff leaves the premises.
      • If the member of staff must lawfully remain on site, the individual is isolated in a designated room and follows our Academy’s social distancing and infection control measures.
      • Symptomatic individuals strictly do not administer first aid.
      • Alternative arrangements are in place to minimise the need for a symptomatic first aider to administer first aid or where first aid provision is compromised, e.g. high-risk activities are suspended.
  1. First aid training 
    1. First aiders’ training is kept up to date.
    2. Where a first aider is unable to renew their training due to the coronavirus pandemic, they are instructed to:
      • Check if they are eligible for an extension.
      • Undertake any training that can be done online where face-to-face training is not required or available.
  1. Handling medication
    1. When handling medication, staff are expected to:
      • Adhere to our Academy’s social distancing and infection control measures as much as possible.
      • Minimise the time spent near others where maintaining two metres is not possible – staff should use side-by-side interaction with others instead.
      • Minimise face-to-face contact where side-by-side interaction is not practical.
    2. When handling and storing medication, staff are advised to:
      • Wash their hands for at least 20 seconds with soap and water or use an alcohol-based hand sanitiser before and after they handle medication.
      • Wash and disinfect frequently touched surfaces before contact, including any receptacles for storing medicine, where required.
      • Minimise the number of people handling medication.
      • Ensure that medication or medical equipment brought in from home is safe to be taken home again.
  1. Ill health and infection 
    1. Where an individual must wait on our Academy premises to go home when showing symptoms of coronavirus, staff ensure that:
      • The individual is isolated in a cool, well-ventilated, designated area.
      • They adhere to our Academy’s social distancing and infection control measures.
      • Areas used by the individual are cleaned and disinfected once they leave, e.g. toilets.
    2. In the event that a symptomatic individual requires first aid or medication, and a distance of two metres is practical and can be maintained, staff follow the procedures in section 2 of this appendix.
    3. Staff wear PPE when required to administer first aid to a symptomatic individual if two metres cannot be maintained.
    4. If a member of staff has helped care for a symptomatic individual and develops symptoms themselves, they are sent home immediately.
  1. Emergencies
    1. Accidents and emergencies are managed in line with section 4 of this policy.
    2. When administering emergency first aid, social distancing restrictions do not apply.
    3. A member of staff calls 999 immediately if a symptomatic individual becomes severely unwell or their life is at risk.
    4. Parents who must collect their unwell child from our Academy are informed that they must call 999 if their child becomes severely unwell or their life is at risk.
  1. Monitoring and review 

8.1. This appendix is reviewed by the Headteacher in reaction to any new government advice.

8.2. The date of the next review is 14/09/2022.

8.3. Once our Academy resumes regular activity, and if deemed appropriate by the Headteacher, all sections within this appendix will expire.